Web vs App? What is the difference?

Web vs App? What is the difference?

Aloha Data Collection has both a Web and App platform. Each platform serves different but sometimes overlapping functions.

The Web:
- Administrative tool: 
  1. Organization set up
  2. Template creation/editing (lesson note templates, prompt templates, mastery templates)
  3. Creating and editing programs
  4. Viewing and auditing Lesson Notes
  5. Analyzing data
- Best to access on a laptop or desktop using Chrome browser
- Often used most by administrators, BCBAs, billing managers, etc

The App:
- Tool for direct service delivery
- In-the-moment data collection
- Completion of lesson notes
- Signing for non-service appointments
- Used most by direct service providers
- Accessible on any mobile device with App download capabilities and with 4GB or more of RAM


The below table offers a more nuance breakdown of the different functions that are available on each platform
Action
 Web


App
Run session (e.g. real-time data collection)
No

Yes.
Schedule Icon – linked to Aloha Appt

Client Icon – if Aloha appt not on calendar. Can be linked to Aloha after the appt has been created in Aloha. Aloha info will have to be manually entered on the Web.
Create lesson note for your own sessions on current day 

Yes (Reporting & Analytics > Lesson Notes > + Lesson note)

 Video instruction here

Note will need to be linked to Aloha. Aloha information will need to be manually entered if part of the note template

Yes – part of running session. 
Create lesson note for your own sessions for past day

Yes (Reporting & Analytics > Lesson Notes > + Lesson note)

User will need Web access and Lesson Note Edit permission.

 Lesson Note will need to be linked to Aloha. Appointment info will need to be manually entered if part of the note template

No. Will need to use the Web.
Create lesson note for some one else’s session on any day
No. Users can only create and submit their own notes. The user's name who is logged in will auto-populate on the note and cannot be altered.
No. Users can only create and submit their own notes. The user's name who is logged in will auto-populate on the note and cannot be altered.
Edit/complete a lesson note in DRAFT status
No. Needs to be done on App. 
Yes. Navigate to Lesson Note icon on the far right of main navigation menu to locate draft note for completion.

Edit a submitted lesson note (yours or other staff):

Time, text fields (e.g. summary). selection in custom lists, adding or editing skill and behavior data

-         

Yes. Note needs to be in Pending Status. Will need to be re-signed in the App regardless of who edited it

Yes. Note needs to be in Pending Status. User needs to have App permission to Edit a Pending Lesson Note.

Edit a submitted lesson note (yours or other staff):

Adding info that didn’t pull correctly from Aloha (e.g. Place of Service Code)
Yes. Note needs to be in Pending Status. Will need to re-signed in the App regardless of who edited it

No. Needs to be done on the Web.
Edit date on lesson note
Re-signing and/or fixing a lesson note that has been Edited or Rejected on the Web
No

Yes.

Fix a reject note
View schedule
Yes – will default to week view. Can view appts for any staff and client you oversee 
Yes – will default to your appointments for the day. Filters will allow you to view other time frames as well as any staff/client appointments you oversee
Approving/Rejecting lesson notes
No
Create/Edit lesson note templates
No
Create and Edit programs, prompts templates, and mastery templates
No
Edit Staff/Client profiles (assigning clients, assigning reporting managers, etc)
No
View and customize client graphs
No
Upload documents for clients, organization, or programs
Yes 
No
Create a curated Lesson
No




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