Creating Outcomes and Promotions Templates

Welina allows for organizations to create organization-wide “Outcomes and Promotions” templates. These templates can be applied to any Skill Acquisition target so that within the Welina App, the learner will automatically progress through different stages of teaching (e.g. baseline, acquisition, maintenance, generalization) based on the criteria outlined in the template.

Creating A Template

In the lefthand menu, navigate to Organization Setup > Programs > Outcomes and Promotions.

Click in the top right corner of the screen.  A new window will open within the current window.

Type in the Template Name (e.g. Trial by Trial, 80% for 3 Sessions, 100% for 2 Sessions). The name should give a clear idea of the criteria within the template.

Use the drop-down menu to select the Target Type:

1. Trial by Trial - Used to track correct and incorrect responses for each learning trial or opportunity

1. Duration- Tracks how long a behavior lasts from start to finish. Best for behaviors that vary in length (e.g. Parallel play)

1. Frequency- Measures how often a behavior occurs. Useful for behaviors with a clear start and end (e.g. Spontaneous tacts or mands, raising hand)

1. Interval - Measures the percentage of intervals in which a behavior is observed (e.g. Attending, Staying in seat)

After entering “Target Name” and “Target Type” click .  This option will not be available until a “Target Type” is selected, as subsequent formatting varies based on Target Type.

A new field of information will populate in the current window. The visual depicts the template for Target Type: Trial by Trial. Other Target Types will vary in how the user is prompted to enter desired criteria.

Complete all fields. The template will build out new fields as it is being filled out until user selects that a target to be marked as Complete.

1. Starting Phase. Refers to the current phase of teaching that the user is entering parameters for (e.g. Baseline, Acquisition). This is initially determined by user. As the template is built out, additional Starting Phases will be determined by the prior Promotion Phase selected by the user.

1. Promotion Phase. Refers to the phase of teaching the learner will progress to after meeting the criteria for the current phase. Selecting this opens a new field of information for this next phase. This new field will have “Starting Phase” auto-populated based on this selection.

1. Demotion Phase. Dictates the phase of teaching a learner will move to if they do NOT meet the criteria in the outline phase. This is auto-set to Acquisition.

1. Criteria: Enter the % successful of trials, total trials (this will be the trial minimum), and number of consecutive sessions desired for the mastery criteria (e.g. 80% of 5 trials across 3 consecutive sessions).

1. Max Trials: If desired, enter a maximum number of trials. After this number has been reached in the App, the user will no longer be able to collect data on the target.

1. First trial must be correct: If desired, add the parameter for the first trial to be correct in order for the criteria to be considered met.

1. Enable phase line: If desired, select to have a phase line auto-generate on the learner’s graph when the learner moves between phases
   

Some fields will auto-populate or be unavailable based on known learning progressions (e.g. Meeting Baseline promotes to Completion; no Demotion option for Baseline or Acquisition).

To apply a created template to a target, navigate to the “Mastery Settings” field when adding/editing a target and select “Automatic”

A new dropdown menu will populate from which users can select the desired template to be applied. 

The templates available will depend on the “Measurement Tool” selected for the target (e.g. if “Frequency” is the selected Measurement Tool, then only Frequency Outcomes and Promotions templates will be available)

FAQs

How do I create a template for a behavior reduction target?

The Outcomes and Promotions templates are intended to be used for Skill Acquisition programs only, as monitoring and fading a Behavior Intervention Plan for a given behavior reduction target requires close monitoring and decision-making, and would not benefit from an automated process.

How do I set a minimum number of trials?

The minimum number of trials is the number input into this portion of the template. 

This means that this number must be met in order for data to count towards mastery criteria.

For example, if the minimum is set at 10 trials, but the learner only completes 8 trials in the session, this data (even if 100% correct) would not count towards the mastery criteria, as the minimum of 10 trials was not met. The data will still be recorded and reported when viewing analytics, but will not move a learner closer to the next stage of learning.

Does “consecutive sessions” refer to individual sessions, or data collected across a day?

The automation process currently tracks individual sessions, rather than days. For instance, if a learner has two sessions each day, each of these sessions would be an opportunity to meet the criteria and potentially move to another phase of learning.

Is there an option to create criteria across days, rather than individual sessions?

This feature is currently being built out. In the meantime, users can increase the number of sessions in their mastery criteria to reflect the number of sessions that will likely occur within the desired span of days for mastery criteria. For example, for the criteria of “3 consecutive days” the enter “9 consecutive sessions” if the client has 3 sessions per day.

Can automated phase lines be removed? Some learners move back and forth between phases frequency, leading to a messy graph full of phase lines.

Yes, when automated phased lines can be removed when viewing targeted in Analytics or through Program Management.

Are Outcomes and Promotions template required?

No, users also have the option to monitor progress and manually move targets between phases.

How do I enter parameters for Generalization?

This feature is currently being built out. In the meantime, consider using the Lesson Builder feature to assign any desired Generalization targets to specific staff or settings (e.g. adding a Clinic target to a Home session). As a target moves into Generalization, also consider updating the target-specific teaching instructions for this target so that staff know how to probe for generalization (e.g. prompt Mom to ask client to find “red”).

 

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